Finance Assistant (G5)

II. ORGANIZATIONAL CONTEXT AND SCOPE

Under the overall supervision of the Head of Office (HoO) in Lesotho and direct support of Finance and Administration Assistant; and, in collaboration with relevant units at Headquarters and the Administrative Centres, the successful candidate will be responsible and accountable for managing the resources and reporting as per donor requirements for under a project “Provision of Access to COVID-19 Vaccine and Enhancing Access to the TB/HIV Related Services to Basotho Migrants and Migration Affected Communities In Lesotho as a Contribution to Health Outcomes.’’ The Project is funded by The Global Fund, managed by Ministry of Finance – Project Management Unit and implemented by IOM Lesotho Country Office for a period of 12 months starting in May 2022.

III. RESPONSIBILITIES AND ACCOUNTABILITIES

1. Assist in managing financial resources by monitoring and controlling assets, funds and supplies, in accordance with donor agreement and IOM rules and regulations;

2. Assist in preparing quarterly forecasting to ensure burn rates correspond to project implementation plan with the support Project Manager. and revisions including estimating staff cost as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses, to include in the budget;

3. Extract and input data from various sources in financial or accounting systems;

4. In line with donor requirements, assist providing guidance in project accounting, and financial related issues;

5. Support the country office in implementation and enhancement of internal controls to minimize financial risks and uphold compliance in project implementation;

6. Review all types of payments starting from purchases to payment requests verifying that they are duly authorized and all the supporting documents are attached therewith as per donor agreement and guidelines;

7. Verify vendor claims for accuracy and conformance with IOM finance policies and instructions;

8. Perform claim verifications against documentation to ensure that purchases/services are properly authorized and that the goods have been received or services rendered;

9. Assist in the managing of project budget, variance analysis and preparation of periodic project financial statistical reports and other reports as required by donor agreement;

10. Provide assistance to all staff services such as travel, expense claims, document retrieval;

11. Ensure proper and systematic filing of all posted payments and other accounting documents according to the established standards; and

12. Perform other related duties as required.

IV. REQUIRED QUALIFICATIONS AND EXPERIENCE

EDUCATION 

High School diploma with five years of relevant experience; or, Bachelor’s degree in Business Administration, Accounting, Finance, or related fields with three years of relevant professional experience.

EXPERIENCE

• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage;
•  Attention to detail, ability to organize paperwork in a methodical way;
• Discreet, details and clients-oriented, patient and willingness to learn new things;
• Prior work experience with The Global Fund and or Programs/Projects funded by The Global Fund is a distinct advantage
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is also an advantage.